Services

 

Consulting and Coordination

Heaven Sent Wedding Consultants deal with wedding professionals on a daily basis. We have screened vendors and sites all over the tri-state area (Pennsylvania, Delaware, and New Jersey and any destination wedding) for the best products, locations, outstanding service, and prices.


Your wedding day is the most important day of your life which should reflect your unique personality. Whether you are planning a lovely garden wedding or a large elegant event.

Heaven Sent Wedding Consultants can save you time, energy and money this can be saving grace for busy brides.

Heaven Sent Wedding Consultants with our expertise and advice you will have a wedding that is stress free and filled with the moments that you will remember for the rest of your life.

 

Wedding or Event Service Tiers: 


Free 30 minute phone consultation by appoinment only.


Initial  Consultation

For prospective clients who are actively considering the hiring a professional wedding planner to manage their event and wish to thoroughly discuss their wedding plans. Initial Wedding or Event Consultations are offered at the rate of $150 for 90 minute in person session. Your consultation is designed to be the first blueprint step toward the creation of an amazing wedding or event celebration and during the meeting we give you the advice based on our years of knowledge and expertise as well as our many revered partnership with excellent service providers on a local and nationwide basis.

Upon conclusion of your Initial Consultation, your will be provided with a customized quote for services as well as the opportunity to move forward with securing  Heaven Sent Wedding Consultants as your planner. Your fee is payable in cash only and our way of saying "Thank you for entrusting this special occasion to our company, it is credited to your final payment at the end of the planning process.  Consultations are by appointments only

Heaven Sent  Wedding Consultants Engagements   

A great way to receive expert professional guidance about the vision you have for this day. Designed for the newly engaged, this three hour session will help you define your thoughts as well as receive a listing of qualified vendors referrals, a written basic budget overview and simple planning worksheet to help you get started on the road to a heavenly matrimonial experience.

** Wedding Planning & Coordination are not included at this Level of Service. **

 

Wedding Night Suite Décor

Allow us to create a wonderful retreat for you to celebrate your first night together - from romantic candlelight to special treats and amenities, our Wedding Night Suite Decor Service is the crowning touch to a perfect day!

a)This service is included in the Diamond Luxury Service Tier
b)Client may choose sparkling wine or sparkling cider
c) Available only within a 2mile radius of reception site

 

Rehearsal Dinner Planning & Coordination  

Need assistance with pulling together a memorial rehearsal event? We work with you in finding the right location, menu and little touches to make this pre-wedding get together fun, relaxing and enjoyable for everyone. One hour of onsite management is included.                                                

Welcome Packages/Gift Bags

A warm, wonderful way to welcome your out of town guests - we'll include maps, snacks, trinkets, tickets, directions - anything that will make their stay a pleasant one!

Restroom Amenity Baskets:

Let us provide those little, important extras to ensure the comfort of you - and your guests on this special day. The baskets can be used at your ceremony and/or reception site (client choice) and will include gender specific items. Personalized hand towels are available at an additional charge. Cost includes all items, containers, setup & signage.

 

Wedding Day Management & Month of Coordination

 

**** (Perfect for the DIY Brides) ******

A perfect option for the DIY Bride who wants to take care of all the preliminary planning, but understands the importance of having a wedding planner on your day to manage, facilitate and take care of all the tiny details.... 

For all the bride who enjoys DIY projects and the wedding planning process, has all of the vast majority of your vendors in place is now in the final weeks of the wedding process.

 

Heaven Sent Wedding Consultants  services includes but not limited to working with you as early as two months prior to the wedding day to make sure everything is on schedule and to be your voice on your wedding day.

Wedding Day Services includes:

A two (2) hour consultation with the bride and groom two month before your wedding to:

  • Wedding Planner
  • Event Planner (if additional set up or breakdown is needed there is an extra charge $20 per hour per person)
  • Ceremony and reception time line created and distributed to all service providers and contracted vendors
  • Follow up calls with all vendor to confirm details and directions
  • Rehearsal coordination assisting in lining up the wedding party, processional and recessional (who walks when)
  • Suggestions on how to add personal touches to your event
  • Event décor DIY project & Advice
  • Reception Coordination ensuring all tables are set up to your specifications
  • Coordinate with DJ MC or Band to set timing for Introductions, First Dance, Cake Cutting, Bouquet and Garter Toss and according to your desires.
  • Making sure your wedding gown and train is perfect 
  • Wedding Emergency Kit
  • Make sure all vendors receive final payment as needed and directed
  • Wedding Rehearsal Coordination up to 2 hours
  • Day of Services:
  • One (1) hour session of organization time prior to the beginning of your ceremony
  • One (1) hour of ceremony coordination
  • Five (5) hours coordination of reception includes:
  • Early arrival to ensure that set up is complete and correct
  • Cue musicians or music for ceremony
  • Lining up and cueing the wedding party when it is time to walk down the aisle
  • Making sure your wedding gown and train is perfect
  • Gathering family members and wedding party for photographs
  • Proper placement of guest book, place cards and wedding favors
  • Coordination of introduction, first dance, blessing, and toast
  • Orchestration of all vendors to ensure flow of the event
  • Handling the vendor issues or questions, which may arise
  • Completion of the evening allowing you to relax and enjoy the entire evening knowing all of your gifts and personal belongings are well cared for

            In addition to the ten (10) hours listed above and our one-on-one time the following is provided:

            Christina and up to two assistants depending on the size of the wedding and location

  • Review and design a detailed wedding timeline
  • Contact vendors and confirm services, timeline and directions
  • Finalize and confirm transportation arrangements
  • Review guest count, floor plans and seating arrangements with the catering manager
  • Use of Heaven Sent Wedding Consultants' wedding day emergency kit
  • Vendor & Wedding Professional confirmation of details
  • Up to 15 hours Day of personal wedding management beginning from arrival to your getting ready location to your send off at the end of your event
  • Unlimited use of wedding day emergency kit
  • Unlimited use of 2 amenities baskets ladies and gents
  • Light continental bridal breakfast kit for wedding party (bottled water fruit, bagels, apple or orange juice

            Review and design a detailed wedding timeline

  • Contact vendors and confirm services, timeline and directions
  • Finalize and confirm transportation arrangements
  • Review guest count, floor plans and seating arrangements with the catering manager
  • Use of Heaven Sent Wedding Consultants' wedding day emergency kit

 

Sapphire: 60 total hours of service including 8 hours Wedding or Event Day Direction at one location, 2 hour wedding rehearsal, and 3 assistants wedding planners

  • Unlimited emails and telephone calls for questions during normal business hours
  • 3 two hour consultations as needed for couples
  • 8 hour on-site wedding or event day direction
  • 2 Hour Wedding rehearsal
  • Rehearsal dinner arrangements
  • Final two hour consultation 1 week before wedding
  • Provide assistance and guidance with vendor selection
  • Negotiate and review contracts
  • Deliver final payment to vendors as requested
  • Prepare seating chart
  • Coordinate decoration of the ceremony and reception locations
  • Distribute attendants flowers, bouquets and throw away bouquet
  • Coordinate the delivery of rental items
  • Create bridal checklist, timelines of scheduled events
  • Use of wedding day emergency kit
  • Supervise & assist with vendor clean up

 

Ruby: Planning Service and management for the engaged couple who hectic lifestyles, demanding work schedules or out of town status are such that they don't have the 250+ hours readily available to pull it together their wedding event. Based on availability, this service may be managed and supervised by Christina Maddox or one of our qualified assistants  . Assistance with locating appropriate venues for all wedding related activities

  • Qualified vendor recommendations & referrals
  • Budget construction implementation & management throughout the planning process
  • Basic décor & design development assistance (to include basic installation as needed)
  • Scheduling appointments and meetings with referred and or/ contracted vendors
  • Wedding contract or service agreement review and negotiation
  • Attendance at selected planning meetings with contracted vendors
  • Attendance at initial/ final sessions with selected cater, ceremony/ reception site managers
  • Transportation on logistics and management for the wedding event
  • Advisement & recommendation for ceremony & reception music/ entertainment
  • Attendance & participation at one (1) two hour meeting with selected florist
  • Assistance with obtaining lodging for out-of-town wedding guest
  • Assistance and advice with wedding stationary selection & wording
  • Personalized restroom amenity baskets for use at wedding reception
  • Rehearsal luncheon/dinner development with (1) hour onsite management provided
  • Detailed wedding checklist & itinerary during the course of the planning process
  • Up to (6) two hour planning meeting as needed (in person or via teleconference)
  • Ongoing etiquette advisement
  • Unlimited phone calls (within normal business hours)
  • E-mail access to Christina Maddox
  • Confirmation of all vendor services 1 week prior to the wedding or event
  • Rehearsal direction (up to 2 hours)
  • The "Heavenly Snack of Love" A selection of goodies and beverages for your wedding night suite
  • Amethyst Wedding Day Service Management

*In addition to your onsite wedding director, an appropriately trained coordination assistants will be present to ensure the efficient management of your event

* Installation of one hundred (100) chair covers or Chivari chairs are included at this level of service. Amounts over 100 are charged at $1.00 per chair cover.

 

Diamond: luxury level of service which encompass all facets of wedding planning, production and hands- on management. Diamond has been meticulously crafted for the bride, groom and their families who wish to truly enjoy every moments of this exciting time. Diamond is for couples with the knowledge that a professional planner is seamlessly orchestrating all the minute detail of the event. This level of service includes over 500 hours devoted to your special day.  Your extraordinary wedding celebration will be personally developed and coordinated by the owner and lead planner Christina Maddox

           Unlimited phone calls (within normal business hours)

  • Unlimited hours on-site Wedding or event Day Direction
  • Customized service to include total wedding design concept & décor
  • Emerald Event Design Services
  • Assistance with locating appropriate venues for all wedding related activities
  • Hand- Picked qualified vendors to Provide Needed Services for your Event
  • Scheduling appointments and Meeting with Contracted Vendors
  • Wedding contract or Service agreement Review & Negotiation
  • Attendance at Meetings with Contracted Vendors
  • Detailed follow up with Vendors & Service Providers during the planning process
  • Attendance & Participation at menu tasting with selected cater
  • Attendance at Initial/ Final Sessions with Selected Cater, Ceremony/ reception Site Managers
  • Accompanying the bride on her visits to the bridal salon for gown fittings
  • Transportation logistics and management for the wedding and all related activities
  • Recommendation for ceremony & reception music entertainment
  • Attendance & participation at meeting with selected Florist
  • Assistance with obtaining lodging for out of town wedding guests
  • Design development for pre-wedding parties and events
  • Design development, Assistance and advice with the wedding stationary
  • Mailing of wedding invitations
  • One initial consultation with a fashion stylist in regards to wedding attire/selection
  • One initial Consultation with a makeup artist (service is for the Bride only)
  • Restroom attendant at selected reception (if not already provided by site)
  • Rehearsal luncheon/dinner development with onsite coordination
  • Detailed wedding checklist & itinerary during the course of the planning process
  • Regular wedding planning meetings as needed (in person or via teleconference)
  • Ongoing etiquette advisement
  • Email access to consultant
  • Hiring off duty police officers for VIP or home security during the wedding
  • Hiring licensed nannies to watch children on the wedding day
  • Hiring landscapers to plant the wedding site if needed
  • Hiring cleaning services and painters to spruce- up the wedding site
  • Confirmation of all vendor services 2 weeks prior to the wedding
  • Rehearsal direction up to 2 hours
  • Return of small wedding related items(i.e. card boxes, cake stands toasting flutes, serving set, candelabra, unity candle )
  • Amethyst Wedding Day Service Management
  • Provide personalized wedding budget
  • Distribute final payments to all professional vendors as needed
  • Early arrival to ensure that set up is complete and correct
  • Preparation of guest seating chart
  • Distribute attendants flowers, bouquets, boutonnieres, and throw away bouquet
  • Detailed follow up of any delivery of rental items
  • Create bridal checklist, timelines of scheduled events for all wedding professional involved in the event
  • Cue musicians or music for ceremony
  • Helping wedding party and guests who have special needs (i.e. dietary or handicap accessibility)
  • Making sure your wedding gown and train is perfect
  • Gathering family members/ wedding party for photographs
  • Proper placement of guests book, place cards, and wedding favors
  • Assist with any dietary needs or special meal requests
  • Lining up and cueing the wedding party when it is time to walk down the aisle
  • Use of consultants wedding day emergency kit
  • Supervise loading your gifts into the designated car
  • Make rehearsal dinner arrangements based on theme and location
  • We will assemble and mail your "Save the Date Cards" (client responsible for postage)
  • Assist in selecting invitations for your wedding or event
  • We will assemble and mail your invitations (client responsible for postage)
  • Assist in the selection of "Save the Date" cards
  • Sunday brunch arrangements
  • Contact guest that have not R.S.V.P'd and manage your list
  • Assist with the honeymoon arrangements
  • Provide bride information on changing her name

*In addition to your on site lead planner and director, appropriately trained assistants will be present to ensure the efficient management of your event.  This includes a coordinator to assist the bride, groom and wedding party with pre-ceremony needs as well as a team to manage the flow of the ceremony site and reception venue.

Not Sure If This Is For You? Ask Yourself These Questions:

Do you want to spend your engagement enjoying family, friend and the one you love?

Do you and your partner work full time?

Do you want your mom, aunts, grandmom and all the women you love in your life to share all the joys of your engagement period and wedding preparation and not have to run around becoming stressed and wrapped up in planning and vendor negotations?

Do you want to spend hours researching countless suppliers and pinning?

Do you want the best price on all your services?

Do you need inspirations to pull together a theme?

Do you, your family unclear of your wedding needs and need help sticking to the budget?

Does everyone around you have an opinion?

Do you want to worry about covering all the mundane details? Vendors insurances, timing, venue accessibility, logistics, not the fun stuff.

Do you value that a wedding is a major life event and next to college, a house or car

Often time it can be the biggest financial payout in life?

Do you value the money being spent on your special day as an investment in the start of your new life and want to make the most of it?

Do you really believe in your heart that you deserve to be happy, knowing your engagement period should be about making memories with your future spouse, family, friends, and loved ones and having the time of your life not a hair pulling frenzy of checklist and DIY projects you thought you had the time to do?

 

Destination Wedding Package

This level of service is available for clients who wish to host a destination wedding event for their family and friends.

  • Venue Location Assistance
  • Assistance with guest accommodations
  • Advisement on travel related issues
  • Budget Construction and Implementation
  • Vendor Referral Service (based on location of event and availability of quality providers)
  • Basic Review of Acquired Wedding Contracts or Service Agreements
  • Decor & Design Development (to include basic installation as needed)
  • Assistance with related wedding stationery and "Save The Date" cards
  • Initial "Walkthrough" Of Selected Ceremony & Reception Site
  • Attendance At Final Session With Caterer, Event Site Managers, Florist and other vendors
  • Assistance with related onsite social events (welcome party, rehearsal dinner, etc)
  • Transportation management for wedding party and guests (if required)
  • Assistance with necessary marriage documents (for weddings outside the United States)
  • Confirmation of all vendor services 2 weeks prior and again during the week of the wedding
  • Etiquette Advisement
  • 4 Progress Meetings (in person or via teleconference)
  • Detailed Wedding Day Itinerary
  • Unlimited Phone Calls (within normal business hours)
  • Unlimited E-mail Access to Consultant
  • Rehearsal Direction

In Addition To Your Primary Wedding Consultant, A Minimum Of One (1) Assistant Will Be Present To Ensure The Efficient Management Of Your Event

***All travel/lodging costs for the Consultant and her assistants are the responsibility of the Client (A pre-event site inspection is required for all destination wedding events) ***